MINUTES
OF THE REGULAR MEETING OF THE
POWER AUTHORITY
OF THE STATE OF
January 29, 2008
Subject
Resolution
2.
Consent Agenda:
a.
Minutes
of the Regular Meeting held on December 18, 2007
b.
Power
for Jobs Program – Extended Benefits , exhibit ‘2b-A’
Resolution
Discussion Agenda:
3.
Financial
Reports for the Year Ended December 31, 2007, Exhibit ‘3-A’
4.
Report
from the President and Chief Executive Officer
5.
Request
to Approve an Extension to the Term of Service for an Existing Expansion Power Customer
Resolution
6. Transfers of Industrial Power
Resolution
7. Procurement (Services) Contracts – Energy Marketing and Corporate Affairs – Awards, Exhibit ‘7-A’
Resolution
8.
Information
Technology Initiatives – Capital
Expenditure Authorization
Resolution
9.
Lease of
Office Space –
Resolution
10.
Procurement
(Construction) Contracts - Blenheim-Gilboa Power Project – Life Extension and Modernization Program –
Resolution
Resolution
12. Presentation: Power Generation Business Unit Overview and Hydro Life Extension and Modernization
13. Next Meeting
Closing
Minutes of the
Regular Meeting of the Power Authority of the State of
1)
2)
Harris Beach,
PLLC,
The following Members of the Board were
present at the following locations:
Present: Frank S. McCullough, Jr., Chairman (
Michael
J. Townsend, Vice Chairman (
Elise
M. Cusack, Trustee (
Robert
E. Moses, Trustee (
Thomas
W. Scozzafava, Trustee (
James,
A. Besha, Sr., Trustee (
D.
Patrick Curley, Trustee (
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Roger B. Kelley President and Chief Executive Officer
Thomas J. Kelly Executive Vice President, General Counsel and Chief of Staff
Joseph Del Sindaco Executive Vice President and Chief Financial Officer
Gil C. Quiniones Executive Vice President – Energy Marketing and Corporate Affairs
Vincent C. Vesce Executive Vice President – Corporate Services and Administration
Steven J. DeCarlo Senior Vice President – Transmission
Angelo S. Esposito Senior Vice President – Energy Services and Technology
William J. Nadeau Senior Vice President – Energy Resource Management and Strategic Planning
Edward A. Welz Senior Vice President and Chief Engineer – Power Generation
James H. Yates Senior Vice President – Marketing and Economic Development
John M. Hoff Vice President – Procurement and Real Estate
Donald A. Russak Vice President – Finance
William V. Slade Vice President – Environment, Health and Safety
Thomas Warmath Vice President and Chief Risk Officer
Thomas P. Antenucci Vice President – Project Management
Benjamin C. Wong Project Manager – Project Management
Stephen P. Shoenholz Deputy Vice President - Public Affairs
Daniel Wiese Inspector General and Vice President – Corporate Security
Brian C. McElroy Treasurer – Corporate Finance
Anne B. Cahill Corporate Secretary
Dennis T. Eccleston Chief Information Officer
Paul F. Finnegan Vice President – Intergovernmental and Community Affairs
John J. Suloway Executive Director – Licensing, Implementation and Compliance
Jordan Brandeis Director – Power Resource Planning and Acquisitions
James F. Pasquale Director – Business Power Allocations, Compliance and Municipal and
Cooperative Marketing
Michael A. Saltzman Director – Media Relations
Mary Jean Frank Associate
Corporate Secretary
Lorna M. Johnson Assistant Corporate Secretary
Jack Murphy Temporary Public
Relations Counsel
![]()
Chairman McCullough presided over the meeting. Secretary Cahill kept the Minutes.
The Chairman submitted the following Resolution:
WHEREAS, at nearly every meeting of the Board of Trustees of the New
York Power Authority, the proposed agenda contains items that are considered
routine and do not require discussion or debate; and
WHEREAS, it is appropriate parliamentary practice governing board
proceedings that in such instances a consent agenda be established; and
WHEREAS, there has been discussion among and between the Trustees and
the Chairman providing for the establishment of a consent agenda as part of the
agenda of the Trustees’ regular monthly agenda;
NOW, THEREFORE, BE IT RESOLVED, that the
1. A
consent agenda may be presented by the Chairman at the beginning of each
meeting of the Trustees.
2. Items
may be removed from the consent agenda on the request of any one Trustee.
3. Items
not removed may be adopted by general consent without debate.
4. Removed
items may be taken up either immediately after the consent agenda or placed
later on the agenda at the discretion of the Chairman.
5. No
item may be placed on the consent agenda if it is reasonably expected that the
proposed action on an item would require that a Trustee disclose a potential
conflict or abstain from voting.
a.
Minutes of the Regular Meeting held on
December 18, 2007
The Minutes of the Regular Meeting held on December 18, 2007 were
unanimously adopted.
b. Power for Jobs Program –
Extended Benefits
The President and Chief Executive Officer submitted the following report:
SUMMARY
“The Trustees are requested to approve extended benefits for 24 Power for Jobs (‘PFJ’) customers as listed in Exhibit ‘2b-A.’ These customers have been recommended to receive such extended benefits by the Economic Development Power Allocation Board (‘EDPAB’).
BACKGROUND
“In
July 1997, the New York State Legislature approved a program to provide
low-cost power to businesses and not-for-profit corporations that agree to
retain or create jobs in
“The PFJ program originally made 400 megawatts (‘MW’) of power available. The program was to be phased in over three years, with approximately 133 MW made available each year. In July 1998, as a result of the initial success of the program, the Legislature amended the PFJ statute to accelerate the distribution of the power and increase the size of the program to 450 MW.
“In May 2000, legislation was enacted that authorized another 300 MW of power to be allocated under the PFJ program. Legislation further amended the program in July 2002.
“Chapter 59 of the Laws of 2004 extended the benefits for PFJ customers whose contracts expired before the end of the program in 2005. Such customers had to choose to receive an ‘electricity savings reimbursement’ rebate and/or a power contract extension. The Authority was also authorized to voluntarily fund the rebates, if deemed feasible and advisable by the Trustees.
“PFJ customers whose contracts expired on or prior to November 30, 2004 were eligible for a rebate to the extent funded by the Authority from the date their contract expired through December 31, 2005.
“PFJ customers whose contracts expired after November 30, 2004 were eligible for rebate or contract extension, assuming funding by the Authority, from the date their contracts expired through December 31, 2005.
“Approved contract extensions entitled customers to receive the power from the Authority pursuant to a sale-for-resale agreement with the customer’s local utility. Separate allocation contracts between customers and the Authority contained job commitments enforceable by the Authority.
“In 2005, provisions of the approved State budget extended the period PFJ customers could receive benefits until December 31, 2006. Chapter 645 of the Laws of 2006 included provisions extending program benefits until June 30, 2007. Chapter 89 of the Laws of 2007 included provisions extending program benefits until June 30, 2008.
“At its meeting of October 18, 2005, EDPAB approved criteria under which applicants whose extended benefits EDPAB had reduced for non-compliance with their job commitments could apply to have their PFJ benefits reinstated in whole or in part. EDPAB authorized staff to create a short-form application, notify customers of the process, send customers the application and evaluate reconsideration requests based on the approved criteria.
DISCUSSION
“At its meeting on January 29,
2008, EDPAB recommended that the Authority’s Trustees approve electricity
savings reimbursement rebates to the 24 businesses listed in Exhibit
‘2b-A.’ Collectively, these organizations
have agreed to retain more than 39,000 jobs in
“The Trustees are requested to approve the payment and funding of rebates for the companies listed in Exhibit ‘2b-A’ in a total amount currently not expected to exceed $4.3 million. Staff recommends that the Trustees authorize a withdrawal of monies from the Operating Fund for the payment of such amount, provided that such amount is not needed at the time of withdrawal for any of the purposes specified in Section 503(1)(a)-(c) of the General Resolution Authorizing Revenue Obligations, as amended and supplemented. Staff expects to present the Trustees with requests for additional funding for rebates to the companies listed in the Exhibit in the future.
FISCAL INFORMATION
“Funding of rebates for the companies listed in Exhibit ‘2b-A’ is not expected to exceed $4.3 million. Payments will be made from the Operating Fund. To date, the Trustees have approved $106.7 million in rebates.
RECOMMENDATION
“The Executive Vice President and Chief Financial Officer and the Director – Business Power Allocations, Compliance and Municipal and Cooperative Marketing recommend that the Trustees approve the payment of electricity savings reimbursements to the Power for Jobs customers listed in Exhibit ‘2b-A.’
“The Executive Vice President, General Counsel and Chief of Staff, the Executive Vice President – Energy Marketing and Corporate Affairs, the Senior Vice President – Marketing and Economic Development and I concur in the recommendation.”
The following resolution, as submitted by the President and Chief Executive Officer, was unanimously adopted.
WHEREAS, the Economic Development Power Allocation
Board (‘EDPAB’) has recommended that the Authority approve electricity savings
reimbursements to the Power for Jobs (‘PFJ’) customers listed in Exhibit “2b-A”;
NOW THEREFORE BE
IT RESOLVED, That to implement such
EDPAB recommendations, the Authority hereby approves the payment of electricity
savings reimbursements to the companies listed in Exhibit “2b-A,” and that the
Authority finds that such payments for electricity savings reimbursements are
in all respects reasonable, consistent with the requirements of the PFJ program
and in the public interest; and be it further
RESOLVED, That based on staff’s recommendation, it is hereby authorized
that payments be made for electricity savings reimbursements as described in
the foregoing report of the President and Chief Executive Officer in the
aggregate amount of up to $4.3 million, and it is hereby found that amounts may
properly be withdrawn from the Operating Fund to fund such payments; and be it
further
RESOLVED, That such monies may
be withdrawn pursuant to the foregoing resolution upon the certification on the
date of such withdrawal by the Vice President – Finance or the Treasurer that
the amount to be withdrawn is not then needed for any of the purposes specified
in Section 503(1)(a)-(c) of the General Resolution Authorizing Revenue
Obligations, as amended and supplemented; and be it further
RESOLVED, That the Senior Vice President –
Marketing and Economic Development or his designee be, and hereby is,
authorized to negotiate and execute any and all documents necessary or
desirable to effectuate the foregoing, subject to the approval of the form
thereof by the Executive Vice President, General Counsel and Chief of Staff;
and be it further
RESOLVED, That the Chairman, the President and Chief Executive Officer
and all other officers of the Authority are, and each of them hereby is,
authorized on behalf of the Authority to do any and all things and take any and
all actions and execute and deliver any and all certificates, agreements and
other documents to effectuate the foregoing resolution, subject to the approval
of the form thereof by the Executive Vice President, General Counsel and Chief
of Staff.
3.
Financial Reports for the Year Ended December 31, 2007
Mr. Arnold Bellis presented the
highlights of the financial reports to the Trustees and commended Mr. Thomas
Davis and his staff for the precision of their work on the financial forecast
for 2007. In response to a question from
Trustee James Besha, Mr. Bellis said that the Authority’s voluntary payments to
4. Report from the President and Chief Executive Officer
President Roger Kelley said that staff is in
the process of evaluating the proposals that had been received in response to
RFP #5 and expect to make recommendations regarding the award of a contract at
the April Trustees’ Meeting.
In
furtherance of Governor Spitzer’s 15 by 15 initiative and the upcoming
recommendations of Lieutenant Governor Paterson’s Renewable Energy Task Force,
President Kelley said the Authority expects to spend another $1.5 billion on
energy efficiency and renewable energy projects with other State and local
government entities between now and 2015.
Over the past 10 years, the Authority has spent $1.2 billion on energy
efficiency and renewable energy projects through its Energy Services and
Technology programs.
The
President
Kelley said that he will participate in the press conference in
President
Kelley told the Trustees that the Authority is well on its way in its efforts
to reach its strategic goals for 2008.
He added that management is also in the process of conducting its 2007
end-of-the-year reviews of staff performance.
The
December announcement of the Authority’s agreement in principle with Alcoa was
a monumental event in the
President
Kelley said that the Governor’s 2008-09 proposed budget included a plan for
replacing the Power for Jobs (“PFJ”) and Energy Cost Savings Benefit (“ECSB”)
programs. He asked Mr. James Yates to
provide the Trustees with additional details on this plan. Mr. Yates said that the Governor’s proposed
budget includes legislative proposals to extend the PFJ and ECSB programs for
one additional year, to June 30, 2009, similar to the one-year extension that
was enacted in June 2007. However, the
proposal would set a cap on the Authority’s voluntary contribution to the State
Treasury for those programs at $25 million.
Unallocated Replacement Power would still be available for the ECSB
program, but the PFJ rebates would be capped at their 2007-08 level. The legislation would also establish an
electricity cost discount program that would take effect on July 1, 2009 and
replace the PFJ and ECSB programs. The
Authority would fund the new program in an amount up to $120 million. All existing PFJ and ECSB customers would be
required to apply for the new program, which would have different criteria from
the PFJ and ECSB programs, with their applications subject to the approval of
the Economic Development Power Allocation Board and the Authority’s Trustees. Customers deemed ineligible for the new
program would be entitled to receive a two-year phase-out reduced benefit for
two-thirds of a full electricity cost discount in the first year and one-third
in the second year. A portion of the new
program would just be for businesses that are expanding in New York State, with
another portion earmarked for small busineses and not-for-profits. The Authority would still conduct an annual
job compliance review of the customers in the new program. The benefit would be in the form of a
discount on the customer’s utility bill, rather than a check from the
Authority. And customers of the
Authority’s hydropower programs would not be eligible for the new program. Responding to a question from Chairman
McCullough, Mr. Yates said that the Authority would fund the one-year extension
of the PFJ program up to $40-45 million for rebates plus the $25 million
voluntary contribution. Mr. Thomas Kelly
pointed out that the Governor’s proposal still has to go through the legislative
process and that he would not expect to see any action on it until the end of
March or the beginning of April.
President Kelley said that there seems to be a lot of confusion on the
part of the media and others about the Governor’s proposal, with some embracing
it and others saying that it should be closely evaluated. In response to a question from Chairman
McCullough, Mr. Kelley said that the Authority had worked closely with the
Governor’s Office on drafting the bill and reminded the Trustees that it is
part of the Governor’s budget and not a standalone bill.
5.
Request to Approve an Extension to the Term
of
The President and Chief Executive Officer submitted the following report:
Summary
“The Trustees are requested to approve an extension to the term of service for a 1,500 kW allocation of Expansion Power (‘EP’) to Brunner International, Inc. (‘Brunner’), which is an existing EP customer.
BACKGROUND
“Under Section 1005(13) of the Power Authority Act, the Authority may contract to allocate or reallocate directly, or by sale for resale, 250 MW of firm hydroelectric power as EP to businesses within the State that are located within 30 miles of the Niagara Power Project (‘Project’), provided that the amount of power allocated to businesses in Chautauqua County on January 1, 1987 (19,732 kW) continues to be allocated in such county.
“Each application for an EP allocation must be evaluated under criteria that include, but need not be limited to, those set forth in Public Authorities Law Section 1005(13)(a), which sets forth eligibility criteria, and (b), which sets forth revitalization criteria.
DISCUSSION
“Brunner is a manufacturer of
safety-related brake products, such as brake shoes and other brake components,
for the heavy-duty truck industry. The
company originated in
“At their meeting of February 23, 1993, the Trustees approved a 1,500 kW allocation of EP for a term of 15 years to Brunner. The contract will expire on February 28, 2008.
“The renewal of this contract is essential for Brunner’s economic viability. The company has experienced increases in costs in many areas of its operation. Some of these increased costs, including raw material, health care and power, may threaten Brunner’s long-term survival, particularly when combined with the pressure of competing in a global marketplace.
“At their meeting of December 18,
2007, the Trustees allocated Brunner 2,500 kW of Replacement Power for a
potential $12.37 million expansion project.
This new project will expand the company’s existing building and add
equipment for a new product line.
Brunner continues to invest in its facility and explore new business
opportunities in
“Staff recommends that the Trustees approve an extension of the term of service for the 1,500 kW EP allocation for five years. Brunner has exceeded its job commitment and will commit to maintaining its current employment level of 291 jobs.
“The extension requested above will
help Brunner maintain its costs and enable the company to compete more
effectively. In addition, the extension
will further secure Brunner’s employment levels in
“The request was reviewed in accordance with the applicable criteria set forth in Part 460 of the Authority’s Rules and Regulations Governing the Allocation of Industrial Power (21 NYCRR Part 460 (1988)).
RECOMMENDATION
“The Director – Business Power Allocations, Compliance and Municipal and Cooperative Marketing recommends that the Trustees approve an extension to the term of service for Brunner International, Inc.’s 1,500 kW Expansion Power contract for five years through February 28, 2013.
“The Executive Vice President, General Counsel and Chief of Staff, the Executive Vice President – Energy Marketing and Corporate Affairs, the Senior Vice President – Marketing and Economic Development and I concur in the recommendation.”
The following resolution, as submitted by the President and Chief Executive Officer, was unanimously adopted with Trustee D. Patrick Curley recusing himself.
RESOLVED, That the Trustees find that staff’s review supports an
extension of 1,500 kW of Expansion Power to Brunner International, Inc. for
five years through February 28, 2013, and that such extension be, and hereby
is, approved on the terms set forth in the foregoing report of the President
and Chief Executive Officer; and be it further
RESOLVED, That the Senior Vice President –
Marketing and Economic Development, or his designee, be, and hereby is,
authorized to negotiate and execute any and all documents necessary or
desirable to effectuate the foregoing, subject to the approval of the form
thereof by the Executive Vice President, General Counsel and Chief of Staff;
and be it further
RESOLVED, That the Chairman, the President and Chief Executive Officer
and all other officers of the Authority are, and each of them hereby is,
authorized on behalf of the Authority to do any and all things and take any and
all actions and execute and deliver any and all agreements, certificates and
other documents to effectuate the foregoing resolution, subject to the approval
of the form thereof by the Executive Vice President, General Counsel and Chief
of Staff.
6.
Transfers
of Industrial Power
The President and Chief Executive Officer submitted the following report:
“The Trustees are requested to approve the transfer of power allocations for four existing customers that have either changed their names for various business reasons and/or moved the location of their business.
BACKGROUND
“Three companies have requested
that the Authority grant approval of their requests for the continued delivery
of Authority power allocations to facilities that have all gained prior
approval for an allocation with pre-existing company names and/or
ownership. The present owners of these
same facilities are now requesting that the Authority authorize the
continuation of the power allocations granted to the previous company names and
ownership associated with these facilities.
One company requested that the Authority grant approval of its request
to transfer its allocation to a company that has agreed to maintain the current
business operation and commit to the existing terms of the contract while
consolidating allocations into one existing facility. The reasons for such transfers are described
below.
“The Trustees have approved transfers of this
nature at past meetings.
“The proposed transferees are as follows:
“The Exolon Company (‘Exolon’), located in
“General Semiconductor, Inc. (‘GSI’), located in Westbury,
“ILC Data Device Corporation (‘IDDC’), located in
“ORC Plastics, a division of Reunion Industries Inc. (‘ORC’),
located in
“The Director – Business Power Allocations, Compliance and Municipal and Cooperative Marketing recommends that the Trustees approve the transfer of power allocations for three existing customers that have changed their names or transferred their allocations for various business reasons, approve the transfer of one customer’s existing allocation to another company and consolidate to an existing facility while maintaining the current business operation and committing to the existing terms of the contracts.
“The Executive Vice President, General Counsel and Chief of Staff, the Executive Vice President – Energy Marketing and Corporate Affairs, the Senior Vice President – Marketing and Economic Development and I concur in the recommendation.”
The following resolution, as submitted by the President and Chief Executive Officer, was unanimously adopted.
RESOLVED, That the Authority hereby authorizes the transfers of four
industrial power allocations in accordance with the terms described in the
foregoing report of the President and Chief Executive Officer; and be it
further
RESOLVED,
That the Chairman, the President and Chief Executive Officer and all other
officers of the Authority are, and each of them hereby is, authorized on behalf
of the Authority to do any and all things, take any and all actions and execute
and deliver any and all agreements, certificates and other documents to
effectuate the foregoing resolution, subject to the approval of the form
thereof by the Executive Vice President, General Counsel and Chief of Staff.
7.
Procurement
(Services) Contracts – Energy
Marketing and Corporate Affairs –
Awards
The President and Chief Executive Officer submitted the following report:
SUMMARY
“The Trustees are requested to approve
the award and funding of the procurement contracts listed in Exhibit ‘7-A’ for
the Authority’s Energy Marketing and Corporate Affairs (‘EMCA’) Business Unit
for terms of up to three or five years, as
indicated in Exhibit ‘7-A.’ Approval is
requested for four groups of contracts
to perform work on: (1) energy market
economics; (2) generation project evaluation and analysis; (3) transmission
project evaluation and analysis and (4) a customer satisfaction survey. Explanations of the bases for the new awards,
as well as the types of services expected over the contract terms, are set
forth in the discussion below. Approval
for items 1, 2 and 3 is requested
for $6 million in the aggregate, the total estimated amount expected to be
expended through approximately January 2011, to be released as needed. For item 4, approval is requested for
$222,000 for up to a five-year term.
BACKGROUND
“Section 2879 of the Public Authorities Law and the
Authority’s Guidelines for Procurement Contracts require the Trustees’ approval
for procurement contracts involving services to be rendered for a period in
excess of one year.
“The Authority’s Expenditure Authorization Procedures
(‘EAPs’) require the Trustees’ approval for the award of personal services
contracts in excess of $1 million if low bidder, or $500,000 if sole source or
non-low bidder.
“Since the terms of these contracts will be for more than
one year and/or the requested funding will exceed the dollar thresholds that
can be authorized by the President and Chief Executive Officer per the EAPs,
the Trustees’ approval is required.
These contracts contain provisions allowing the Authority to terminate
the services for the Authority’s convenience, without liability other than
paying for acceptable services rendered to the effective date of termination. Approval is also requested for the monies to
fund these contracts. Except as noted,
these contract awards do not obligate the Authority to a specific level of personnel
resources or expenditures.
DISCUSSION
“As part of meeting the in-city capacity needs of its New
York City Governmental Customers (‘NYC Governmental Customers’), the Authority
issued ‘Request for Proposals (RFP LTS # 5) to Provide Long-Term Supply of
In-City Unforced Capacity and Optional Energy’ (‘Capacity Supply RFP’) on November
8, 2007. This supply is intended to help
meet the expected capacity shortfall following the closure of the Charles
Poletti Power Project in 2010.
“In order to assist with the evaluation of supply proposals
received, and support additional initiatives by the EMCA business unit, three
Requests for Proposals (‘Consulting RFPs’) were issued on November 26,
2007. The Consulting RFPs covered:
energy supply economic analysis and related work (‘Economic Consulting RFP’),
assistance with evaluating transmission proposals and related transmission
issues (‘Transmission Consulting RFP’) and assistance with evaluating
generation supply proposals, including the development of a benchmark proposal
(‘Generation Consulting RFP’). Multiple
contracts were awarded under each of these three RFPs, with an aggregate amount
of $6 million in funding requested over terms of up to three years, subject to
the Trustees’ subsequent approval.
“The contracts being awarded under the three Consulting
RFPs have two objectives. Initially,
they are needed to assist Authority staff in evaluating the proposals received
under the Capacity Supply RFP, which sought proposals for up to approximately
500 MW of in-city capacity, along with optional energy, to serve the NYC
Governmental Customers. Capacity Supply
RFP bids were received December 20, 2007, with a final recommendation for award
to be submitted to the Trustees at their meeting of April 29, 2008. Due to this compressed schedule, it was
important to commence services as soon as possible. Therefore, the President and Chief Executive
Officer authorized award of the 10 contracts listed in Exhibit ‘7-A,’ with
effective dates of January 4, 2008 through January 17, 2008, as indicated, in
accordance with the Authority’s Guidelines for Procurement Contracts and EAPs,
subject to the Trustees’ subsequent approval as soon as practicable.
“The second objective of the
Consulting RFPs was to have a broad range of on-call consulting expertise
available to support planned work of the newly organized EMCA business unit.
This group brings together the Energy Services and Technology, Marketing
and Economic Development (‘MED’), Supply Planning and Public and Governmental
Affairs groups. Beyond the current
Capacity Supply RFP, the group is planning various initiatives, including an
integrated resource plan, additional supply initiatives for customers and
support of
BID EVALUATION AND SELECTION
Economic Consulting RFP
“The Economic Consulting RFP was sent to 36 potential
bidders; nine firms responded with proposals that were reviewed by EMCA
managers and staff.
“Based on
their review, ICF International, Levitan & Associates, Inc., ScottMadden,
Inc. and Quantec LLC were selected as the most qualified candidates for the
anticipated work, as supported by the evaluation matrix scores. Each firm’s proposal was highly responsive to
the priorities of the Authority’s RFP and demonstrated familiarity with the
Authority’s issues and customer supply concerns. The proposals confirmed the four firms’
relevant experience with similar work for other utility industry clients and
extensive experience in and knowledge of the electric supply marketplaces in
Generation Consulting RFP
“The
Generation Consulting RFP was sent to 44 potential bidders; seven firms
responded with proposals. Managers and
staff from EMCA, Procurement, Business Services and Power Generation reviewed
and evaluated the proposals.
“Based on
that evaluation, CH2MHill New York, Inc., Shaw Stone & Webster Management
Consultants, Inc. and Black & Veatch New York, LLP were selected as the
most qualified candidates for the anticipated work. Each of these firms’ proposals demonstrated
substantial relevant experience with similar work for other utility industry
clients. In particular, the proposed
teams had extensive experience with power plant design, relevant environmental
and permitting experience and excellent qualifications for evaluating
third-party generation proposals.
Transmission Consulting RFP
“The
Transmission Consulting RFP was sent to 37 potential bidders; five firms
responded with proposals that were reviewed by managers and staff from Power
Generation, EMCA and Procurement.
“Commonwealth
Associates Inc. (‘CAI’), Burns and Roe Enterprises, Inc. (‘B&R’) and
Siemens Power Transmission & Distribution, Inc. Power Technologies
International (‘Siemens PTI’) were selected as the most qualified candidates
for the anticipated work. The proposals
established their relevant experience for other utility industry clients. CAI performed transmission studies for the
Authority during the previous capacity RFP and is familiar with network
requirements in the
Customer Satisfaction Survey RFP
“The Customer Satisfaction Survey RFP was posted on the Authority’s website for downloading by bidders and notification was also e-mailed to potential bidders. One proposal was received from TQS Research Inc. (‘TQS’) and evaluated. TQS’ proposal demonstrated that it is a nationwide leader in customer satisfaction measurement and benchmarking for electric utilities. MED staff reviewed the proposal and determined that TQS was clearly responsive to the RFP and is highly qualified to provide the services requested. In addition, TQS’ proposed pricing was in line with the cost estimates developed by Authority staff.
Authorization and Approval
“The Trustees are requested to authorize a total aggregate
amount of $6 million for the Economic Evaluation RFP, the Proposed Generation
Evaluation/Benchmark RFP and the Proposed Transmission and Transmission Issues
RFP, with funds to be allocated as
needed to each of these contract groups.
Funds will be assigned to specific contracts and released as work is
assigned. Should additional funding be
required, such funding will be approved in accordance with the Authority’s
EAPs. The Trustees are hereby requested
to approve the award of these contracts for the intended term of up to three
years.
“In addition,
the Trustees are requested to authorize a contract award to TQS for Customer
Satisfaction Survey work, with funding of $222,000 and a term of up to five
years.
FISCAL
INFORMATION
“Funds required to support services for these contracts, as
described above and in Exhibit ‘7-A,’ have been included in the 2008 Approved
O&M Budget. Funds for subsequent
years, where applicable, will be included in the budget submittals for those
years. To the extent work is in support
of supply for specific customers (for example, work on Long Term Supply RFP # 5
for the NYC Governmental Customers),
the Authority will seek to recover the costs from those customers, either
through a direct surcharge or as part of their cost-of-service rates.
RECOMMENDATION
“The Vice President – Project Management, the Director –
Power Resource Planning and Acquisition,
the Executive Director – Licensing, Implementation and Compliance and the
Manager – Market and Pricing Analysis recommend the Trustees’ approval of the
award of procurement contracts to the companies listed in Exhibit ‘7-A’ for the
purposes and in the amounts set forth above.
“The Executive Vice President, General Counsel and Chief of
Staff, the Executive Vice President – Chief Financial Officer, the Executive
Vice President – Energy Marketing and Corporate Affairs, the Executive Vice
President – Corporate Services and Administration, the Senior Vice President –
Marketing and Economic Development, the Senior Vice President and Chief
Engineer – Power Generation, the Vice President – Procurement and Real Estate
and I concur in the recommendation.”
The following resolution, as submitted by the President and Chief Executive Officer, was unanimously adopted.
RESOLVED, That pursuant to the Guidelines for Procurement
Contracts adopted by the Authority and the Expenditure Authorization
Procedures, the award and funding of the procurement services contracts set
forth in Exhibit “7-A,” attached hereto, are hereby approved for the periods of
time indicated, in the amounts and for the purposes listed therein, as
recommended in the foregoing report of the President and Chief Executive
Officer; and be it further
RESOLVED, That the Chairman, the President
and Chief Executive Officer and all other officers of the Authority are, and
each of them hereby is, authorized on behalf of the Authority to do any and all
things and take any and all actions and execute and deliver any and all
certificates and other documents to effectuate the foregoing resolution,
subject to the approval of the form thereof by the Executive Vice President,
General Counsel and Chief of Staff.
Awd-A012008inal Procurement
(Services) Contracts –Awards EXHIBIT
"7-A"
(For
Description of Contracts See "Discussion") January
29, 2008
Authorized
Amount Expenditures
Plant Company Start of Description Award
Basis1 Compensation Expended For Life
Site Contract # Contract of Contract Closing Date Contract Type2 Limit To
Date Of
Contracts
Energy
Mktg ICF International 01/04/08 Provide for consulting 01/03/11 B/P *
& Corp Affairs (PO# 4600001886) services
to perform
economic evaluation,
Levitan
and 01/04/08 integrated resource 01/03/11 B/P *
Associates planning,
energy market
(PO# 4600001885) price
forecasting, business
process
review and 01/03/11 B/P *
Scott Madden 01/04/08 organization
assessment
(PO#
460001890) and
realignment
Quantec LLC 01/04/08 01/03/11 B/P *
(PO# 460001887)
**************************************************************************************************************************************************************************************************************************
CH2M
Hill 01/10/08 Provide for consulting 1/109/11 B/P *
(PO# 4600001878) assistance
with the
evaluation of generation
Shaw,
Stone &Webster supply
proposals, B/P *
(PO# TBA) including
the development
of a benchmark
proposal
Black&Veatch 01/17/08 01/16/11 B/P *
(PO# 4600001888)
Commonwealth Provide
for consulting B/P *
Associates Inc. assistance
with the
(PO#
TBA) evaluation
of transmission
proposals, including
transmission system
and feasibility
studies
Awd-A012008inal Procurement
(Services) Contracts Awards EXHIBIT
"A" (continued)
(For
Description of Contracts See "Discussion") January
29, 2008
Authorized
Amount Expenditures
Plant Company Start of Description Award
Basis1 Compensation Expended For Life
![]()
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Site Contract # Contract of Contract Closing Date Contract Type2 Limit To
Date Of
Contracts
Energy
Mktg Siemens PTI 01/09/08 (See page 1) 01/08/11 B/P
&
Corp Affairs (PO# 4600001880)
Burns & Roe (See
page 1) B/P *
(PO# TBA)
* Authorization is
requested for $6,000,000 in the aggregate for the contracts listed above over
terms of up to three years. $6,000,000
**************************************************************************************************************************************************************************************************************************
TQS
Research Inc. 02/01/08 Provide for consulting 01/31/2013 B/P $222,000
**
(PO# TBA) services
to conduct
customer satisfaction
surveys
** Authorization is
requested for $222,000 over a term of up to five years.
8.
Information
Technology Initiatives – Capital Expenditure Authorization
The President and Chief Executive Officer submitted the following report:
SUMMARY
“The Trustees are requested to authorize capital expenditures of $4.7 million for implementation of Information Technology (‘IT’) Initiatives in 2008 as per the Authority’s Expenditure Authorization Procedures (‘EAPs’). These expenditures have been included in the 2008 approved Capital budget.
BACKGROUND
“In accordance with the Authority’s EAPs, the award of non-personal services or equipment purchase contracts in excess of $3 million, as well as personal services contracts in excess of $1 million if low bidder, or $500,000 if sole source or non-low bidder, requires Trustees’ approval.
“For each of the past 10 years, in concert with the Business Units, IT has developed a list of initiatives designed to meet business needs by taking advantage of evolving technology applications. These application developments have been funded from a capital program called IT Initiatives. This capital program, which has often totaled less than $3 million annually, has been approved by the Trustees in the Authority’s Capital budget each December with funds later authorized and released by the President and Chief Executive Officer during the budget year. Since the request for 2008 is greater than $3 million, the Trustees’ approval is requested as per the Authority’s EAPs.
DISCUSSION
“The following lists the 2008 IT Initiatives, along with the estimated cost of each:
Presentation of and data collection for the various corporate measures used by the dashboard and the Authority’s monthly scorecard will be integrated within the SAP ERP 2005 environment.
Total $4,700,000
FISCAL INFORMATION
“Payments associated with these projects will be made from the Capital Fund.
RECOMMENDATION
“The Chief Information Officer – Information Technology recommends that the Trustees approve the Capital Expenditure Authorization Request for $4.7 million for Information Technology Initiatives.
“The Executive Vice President, General Counsel and Chief of Staff, the Executive Vice President and Chief Financial Officer, the Executive Vice President – Corporate Services and Administration, the Executive Vice President – Energy Marketing and Corporate Affairs and I concur in the recommendation.”
Mr. Dennis Eccleston presented the
highlights of staff’s recommendations to the Trustees. In response to a question from Trustee
Cusack, Mr. Eccleston said that the funding level for this year’s initiatives
was similar to that in previous years.
Responding to a question from Chairman McCullough, Mr. Eccleston said
that the funding figures presented were estimates and that staff would come
back to the Trustees for their approval if the estimates get higher. In response to a question from Trustee
Curley, Mr. Eccleston said that the overhead in the funding figures is based on
the business unit’s and/or Information Technology’s work effort on the
projects. Responding to a question from
Trustee Besha, Mr. Eccleston said that the work was for the benefit of
Authority headquarters departments and the facilities.
The following resolution, as submitted by the President and Chief Executive Officer, was unanimously adopted.
RESOLVED, That Capital Expenditures are hereby approved in accordance
with the Authority’s Expenditure Authorization Procedures, as recommended in
the foregoing report of the President and Chief Executive Officer, in the
amount and for the purpose listed below:
Expenditure
Capital Authorization
Information Technology
Initiatives 2008
$4,700,000
AND BE IT FURTHER RESOLVED, That the Chairman, the President and Chief
Executive Officer and all other officers of the Authority are, and each of them
hereby is, authorized on behalf of the Authority to do any and all things and
take any and all actions and execute and deliver any and all agreements,
certificates and other documents to effectuate the foregoing resolution,
subject to the approval of the form thereof by the Executive Vice President,
General Counsel and Chief of Staff.
9.
Lease of
Office Space –
The President and Chief Executive Officer submitted the following report:
SUMMARY
“The Trustees are requested to authorize the execution of an Amendment of Lease with PS Associates (‘Landlord’) for office space on the 10th floor of the KeyCorp Tower (‘Building’), 30 South Pearl Street, Albany. The proposed amendment would reduce the square footage leased by the Authority from approximately 16,035 rentable square feet (‘rsf’) to 8,760 rsf, as shown on Exhibit ‘9-A’ attached hereto, and extend the term of the existing tenancy for an additional five years to February 28, 2014. The proposed amendment would hold the current base rent of $20.00 per square foot plus electricity and adjustments for taxes and operating expenses over a base year as discussed in Exhibit ‘9-B’ attached hereto.
BACKGROUND
“At
their meeting of December 15, 1998, the Trustees approved the execution of a
lease for approximately 16,035 rsf of office space at
DISCUSSION
“Recognizing
the diminished need for space in its
FISCAL INFORMATION
“The Authority currently pays its lease obligations out of the Operating Fund. By reducing the area of the premises to 8,760 rsf, the Authority’s base annual rent without electricity, taxes and operating expenses will be $175,200 annually, resulting in an annual savings in rent of $145,500.
RECOMMENDATION
“The Vice President – Procurement and Real Estate, the Director – Real Estate and the Director – Corporate Support Services recommend that the Trustees approve entering into an amendment of lease agreement with PS Associates for commercial office space in the KeyCorp Tower, 30 South Pearl Street, Albany on terms substantially in accordance with the foregoing and with Exhibit ‘9-B’ attached hereto.
“The Executive Vice President – Corporate Services and Administration, the Executive Vice President, General Counsel and Chief of Staff and I concur in the recommendation.”
Mr.
The following resolution, as submitted by the President and Chief Executive Officer, was unanimously adopted.
RESOLVED, That the President and Chief Executive Officer, the Executive
Vice President – Corporate Services and Administration or the Vice President –
Procurement and Real Estate be, and hereby is, authorized to enter into an
amendment of lease for office space in the KeyCorp Tower with PS Associates on
substantially the terms set forth in the foregoing report of the President and
Chief Executive Officer and Exhibit “9-B” attached hereto and subject to the
approval of the amendment of lease documents by the Executive Vice President,
General Counsel and Chief of Staff; and be it further
RESOLVED, That the Executive Vice President – Corporate Services and
Administration, the Vice President – Procurement and Real Estate or the
Director – Real Estate be, and hereby is, authorized on behalf of the Authority
to execute any and all other agreements, papers or instruments that may be
deemed necessary or desirable to carry out the foregoing, subject to the
approval of the form thereof by the Executive Vice President, General Counsel
and Chief of Staff; and be it further
RESOLVED, That the Chairman, the President and Chief
Executive Officer and all other officers of the Authority are, and each of them
hereby is, authorized on behalf of the Authority to do any and all things and
take any and all actions and execute and deliver any and all agreements,
certificates and other documents to effectuate the foregoing resolution subject
to the approval of the form thereof by the Executive Vice President, General
Counsel and Chief of Staff.
Basic Lease Terms
Landlord: PS
Associates
Tenant:
Premises: Approximately
16,035 rsf currently
7,275 rsf surrendered to Landlord
8,760 rsf total
Term: Five
years commencing on March 1, 2009 and terminating on February 28, 2014.
Fixed Rent: Rent
will be $175,200 annually or $20.00 per square foot.
Renewal Option: One
five-year option to renew with one year’s notice.
Electric: To
be determined after Landlord performs an electric audit of the power load of
the demised premises to determine Authority’s total annual consumption of
electric energy.
Operating Escalation: Pro-rata
share of increases in operating expenses over a base year of 1999.
Real Estate Tax Escalation: Pro-rata
share of increases in real estate taxes over a base year of 1999 for
City/County/BID and July 1, 1998-June 30, 1999 for school.
Parking: Offsite
parking.
Tenant Improvement: Landlord
shall paint the premises and shampoo the carpet in the accessible areas only.
Brokerage Commissions: Any
brokerage commission associated with this renewal transaction will be paid by
Landlord.
NYPA
to pay Omni Development Company a 5% commission on the aggregate rent for the
7,275 rsf leased to the New York State Office of General Services on behalf of
the New York State Office of Cyber Security and Critical Infrastructure
Coordination
10.
Procurement
(Construction) Contracts – Blenheim-Gilboa
Power Project – Life Extension and Modernization Program –
Transformer Deluge System – D. A. Collins Construction and Eaton Electrical Services, Inc. – Awards
The President and Chief Executive Officer submitted the following report:
SUMMARY
“The Trustees are requested to approve the award of two multiyear procurement (construction) contracts for fabricating and installing the deluge system for the remaining three new transformers at the Blenheim-Gilboa Power Project (‘B-G’). The awards are to D. A. Collins Construction (‘D.A. Collins’) in the amount of $278,892 to furnish and install all the structural steel support, and Eaton Electrical Services, Inc. (‘Eaton’) in the amount of $335,688 to furnish and install all mechanical piping and sprinkler heads.
BACKGROUND
“Section 2879 of the Public Authorities Law and the Authority’s Guidelines for Procurement Contracts require the Trustees’ approval for procurement contracts involving services to be rendered for a period in excess of one year.
DISCUSSION
“The terms of these contracts will be more than one year; therefore, the Trustees’ approval is required. Both of these contracts contain provisions allowing the Authority to terminate the services for the Authority’s convenience, without liability other than paying for acceptable services rendered to the effective date of termination. Due to schedule constraints, the need to commence service and the criticality of completing the work, the two contracts with D. A. Collins and Eaton, respectively, would become effective on or about January 10, 2008, subject to the Trustees’ approval for the multiyear awards. The purpose of these contracts is to upgrade the fire protection system for the new transformers associated with Units 1, 3 and 4 B-G as part of the Life Extension and Modernization Program. The deluge system for Unit 2 was completed in May 2007 under a different contract. Bid documents were downloaded electronically from the Authority’s procurement website by 18 firms, including those that may have responded to a notice in the New York State Contract Reporter. Two proposals were received and evaluated; one from Eaton and one from D. A. Collins. Following receipt of the original proposal, post-bid addendums were issued to both bidders to seek alternate pricing and potentially reduce overall cost. Based on a detailed review of both proposals for the entire work scope, as well as splitting various tasks between the two bidders, it became evident that there was a significant cost saving to the Authority if the award was split between the two bidders. The estimated total potential savings exceed $100,000 for all three B-G units. Staff therefore recommends the award of two contracts, one to D. A. Collins and one to Eaton, for different tasks that collectively comprise the entire scope of work. The intended term of these contracts is up to three years, subject to the Trustees’ approval, which is hereby requested.
FISCAL INFORMATION
“Payments will be made from the Capital Fund.
RECOMMENDATION
“The
Vice President – Project Management, the Vice President – Procurement and Real
Estate, the Regional Manager –
“The Executive Vice President, General Counsel and Chief of Staff, the Executive Vice President and Chief Financial Officer, the Executive Vice President – Corporate Services and Administration, the Senior Vice President – Power Generation and I concur in the recommendation.”
The following resolution, as submitted by the President and Chief Executive Officer, was unanimously adopted.
RESOLVED, That pursuant to the Guidelines
for Procurement Contracts adopted by the Authority and the Authority’s
Expenditure Authorization Procedures, approval is hereby granted to award
multiyear contracts to D. A. Collins Construction and Eaton Electrical
Services, Inc. as recommended in the foregoing report of the President and
Chief Executive Officer, in the amount and for the purpose listed below:
Project
Contract Award Award
Amount Completion
D. A. Collins Construction $278,892 April 2010
Eaton Electrical Services, Inc. $335,688 April 2010
AND BE IT FURTHER RESOLVED, That the Chairman, the President and Chief
Executive Officer and all other officers of the Authority are, and each of them
hereby is, authorized on behalf of the Authority to do any and all things and
take any and all actions and execute and deliver any and all agreements,
certificates and other documents to effectuate the foregoing resolution,
subject to the approval of the form thereof by the Executive Vice President,
General Counsel and Chief of Staff.
11.
Ratification of Agreement in Principle Regarding New Power Supply
Contract Between
the Authority and Alcoa, Inc.
The President and Chief Executive Officer submitted the following report:
SUMMARY
“The Trustees are requested to adopt and ratify the Agreement in Principle (‘Agreement’) signed on December 21, 2007 by the President and Chief Executive Officer and a representative of Alcoa, Inc. (‘Alcoa’). The Agreement is subject to negotiation and approval of a formal power contract between the parties according to law.
BACKGROUND
“The existing Contracts for the Sale of Firm and Interruptible Power and Energy, dated August 24, 1981, between the Authority and Alcoa and Reynolds Metals Company for their respective Massena operations are slated to terminate on June 30, 2013. The parties have been in discussions for a number of years concerning a possible new power supply agreement.
“Alcoa currently has about 1,285
employees at its Massena Operations and is the largest manufacturing employer
in the
DISCUSSION
“The Agreement developed between the Authority and Alcoa, which has been provided to the Trustees, summarizes the discussions between the parties’ representatives concerning a proposed new Power Supply Contract (‘Contract’) that would become effective on July 1, 2013, when the current contracts expire. The Chairman reviewed the terms of the Agreement with the Trustees on an individual basis prior to its execution.
“The Agreement is not intended as an offer capable of acceptance by either the Authority or Alcoa and does not and will not create any obligations for any party. No such obligations will exist unless and until final terms of the Contract have been negotiated and executed after receiving all necessary approvals from the Trustees, the Alcoa Board of Directors and other corporate, statutory and/or regulatory approvals required in the reasonable judgment of the parties, including approvals pursuant to Section 1009 of the New York Public Authorities Law. The latter requires that once a contract is negotiated, it be made available to the public, advertised in newspapers around the State and reviewed at a public hearing. Following the hearing, the contract must be reconsidered by the Trustees, who would then recommend its approval by the Governor. Following gubernatorial approval, and only then, will the contract be executed by the Chairman of the Authority and become legally binding.
“The Agreement and the contemplated supply of hydropower by the Authority was in consideration of Alcoa’s agreement to invest $600 million in a new East Plant and to retain 900 smelting jobs between a West Plant and a new East Plant plus cold finished fabrication jobs. The other key elements of the Agreement are as follows:
Effective on the commencement of the term of the Contract on July 1, 2013, the current combination of 374 MW of firm hydropower and 104 MW of interruptible hydropower will continue. The allocation of firm and interruptible hydropower between the East and West Plants will remain as it is today as long as the existing East Plant operates. Once the new East Plant is operational, the allocation of firm and interruptible hydropower may change as agreed to by the Authority and Alcoa.
The Contract will have an effective date of July 1, 2013 with a Base Term of 30 years (2013 to 2043), with one 10-year option to extend under certain defined circumstances relating to availability of power and aluminum prices over the initial term.
Alcoa will capitalize a $10
million North Country Economic Development Fund (‘NCEDF’) within 90 days of the
date upon which its Board of Directors approves rebuilding its Massena East
smelter. The NCEDF will be exclusively
used for economic development purposes in St. Lawrence,
Franklin, Essex, Jefferson, Lewis, Hamilton and Herkimer counties, as well as
the Akwesasne Mohawk Reservation. The
NCEDF will be jointly administered by the Authority and an entity of, or
specified by, the State of
5. Engineering
Study
Alcoa will initiate and complete, within 24 months of the execution of the Agreement, a detailed engineering study of the proposed rebuilding of its Massena East smelter. In the event Alcoa fails to complete the aforementioned detailed engineering study within the 24-month period or, having completed it, elects not to proceed with rebuilding its Massena East smelter, the agreements reflected in this Agreement, or the Contract (if it has been executed at that time), shall be null and void.
FISCAL INFORMATION
“To be provided when the Contract is fully negotiated and brought before the Trustees.
RECOMMENDATION
“It is recommended that the Trustees adopt and ratify the Agreement as set forth above, subject to the negotiation and approval of a formal power contract between the parties according to law.
“The Executive Vice President,
General Counsel and Chief of Staff, the Executive Vice President and Chief
Financial Officer, the Executive Vice President - Energy Marketing and
Corporate Affairs, the Senior Vice President - Marketing and Economic
Development and I concur in the recommendation.”
Mr. Yates presented the highlights of
staff’s recommendations to the Trustees.
In response to a question from Trustee Curley, Mr. Yates said that the
$10 million economic development initiative envisioned in the agreement does
cover seven
The following resolution, as
submitted by the President and Chief Executive Officer, was unanimously
adopted.
RESOLVED, That
the Authority hereby adopts
and ratifies the Agreement in Principle between the Authority and Alcoa, Inc.,
as set forth in the foregoing report of the President and Chief Executive
Officer, subject to negotiation and approval of a formal power contract between
the parties according to law; and be it further
RESOLVED,
That the Chairman, the President and Chief Executive Officer and all other
officers of the Authority are, and each of them hereby is, authorized on behalf
of the Authority to do any and all things, take any and all actions and execute
and deliver any and all agreements, certificates and other documents to
effectuate the foregoing resolution, subject to the approval of the form
thereof by the Executive Vice President, General Counsel and Chief of Staff.
12. Presentation: Power Generation Business Unit Overview and Hydro Life Extension and Modernization
Mr.
Edward Welz and Mr. Thomas Antenucci made a presentation on the Life Extension
and Modernization (“LEM”) program at the Authority’s hydropower plants. In response to a question from Trustee Besha,
Mr. Welz said that the electrical controls and electronic governors, which had
not been included in the
The
next Regular Meeting of the Trustees will be held on Tuesday, February 26, 2008, at 11:00 a.m., at the
Closing
On motion duly made and seconded, the meeting was adjourned by the Chairman at approximately
12:50 p.m.
Anne B. Cahill
Corporate Secretary